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7.6. Course Clean Out Procedures
Course Clean Out Procedures
In some circumstances, it is necessary to remove all elements of a course back to the basic shell. This document serves as a checklist. Following the steps in order will ensure complete removal and save steps. For example, grades cannot be removed until associated items like discussions and quizzes have been removed.
Announcements
Select Announcements on the course homepage. The announcements page will open. Choose the Select All (top checkbox). This will select all checkboxes at one time. Select Delete to remove all visible announcements. If there is more than one page of announcements, the screen will refresh and display the next page. Repeat until all items are deleted.
*Please note: for very long lists, the setting to display up to 200 items per page (located at the bottom of the page) can be used to reduce steps. This applies to other tools discussed in this tutorial as well.
Confirm the deletion by choosing Yes. The announcements page will display a message when all are deleted.
Content
Open Content from the NavBar. Select the Table of Contents module at the top of the content listings. From the Table of Contents menu, select Delete All Modules.
It is critical to choose Permanently delete all modules, topics, and all associated files and activities from the course. The other option does not remove all files.
Discussions
Open Discussions from the NavBar. Open the More Actions menu and choose Delete.
Choose the Select All check box, which will check all forums and topics. Select Delete to complete the task.
Quizzes
Open Quizzes from the NavBar. Choose the Select All check box. From the More Actions menu, select Delete. In the confirmation window, select Delete.
Choose the Question Library after deleting all quizzes. Choose the Select All checkbox and then select Delete. Repeat these steps until all questions are removed.
*Please note: for very long lists, the setting to display up to 200 items per page (located at the bottom of the page) can be used to reduce steps. This applies to other tools discussed in this tutorial as well.
Assignments
Open Assignments from the NavBar. Select the Select All checkbox. Choose Delete from the More Actions menu. Select Delete in the confirmation window.
Grades
Open Grades from the NavBar and select Manage Grades.
*Please note: before taking any further action, check the Association column. A grade item cannot be deleted if it is associated with an activity. To delete a grade item associated with an activity, leave Grades, and open the specific tool to make changes either remove the association or delete the activity item. (Delete is the preference for this process.)
Choose Delete from the More Actions menu if all associations are removed.
In other tools it is necessary to check Select All items first, but for grades, items are checked after choosing Delete.
Surveys
Open Surveys from the NavBar and select Delete from the More Actions menu.
As with grades, it is not necessary to select items before choosing Delete. Choose the Select All checkbox after choosing Delete. Choose Yes in the confirmation window.
Course Files
Open Course Admin from the NavBar or open More if the screen is not full-sized. Select Manage Files from the tools list.
Choose the Select All check box. Select the Trash icon. Confirm Yes in the next window.
Calendar
Open Content from the Navbar. (It might seem logical to start with Calendar, but items cannot be removed here. Additionally, past and future events require more effort to view. There may be more than one calendar available as well.)
Select Course Schedule and then Full Schedule.
Any manually entered calendar dates will be displayed. These must be removed one by one as there is no way to bulk delete them. If nothing is displayed, then the calendar is empty. Select Delete Event from the item menu.
Choose Yes to confirm. Repeat steps until all entries have been deleted.
Checklist
Starting from Course Admin, open Checklist. Select More Actions and choose Delete.
Choose the first checkbox to select all items. Choose Delete Selected.
Groups
Open Course Admin from the Navbar. Select Groups from the list of tools.
Choose the Select All checkbox. Select the Trash icon. Select Delete Groups/Categories from the confirmation window.
Rubrics
Open Course Admin from the Navbar. Select Rubrics from the list of tools.
Choose the Select All checkbox. Select the Trash icon. Select Delete in the confirmation window.
Wrapping Up
If you have worked through the list to this point you have tackled the most likely areas to clean up. This image highlights some additional tools you may have used in the course. If so, open each to select and delete any remaining objects.
Following all of these steps will return a course to the initial shell status. It is a good idea to make a quick review of the tools from the NavBar and Course Files to be sure all items are removed.