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4.11. Create a Faculty Profile (Approve Credentials Home Institutions)
Duplicate Faculty Profiles
Before we begin to add or modify faculty information, it is very important to search for existing information. Refer to the Search tutorial if there are questions about locating existing profiles. If a search locates two or more faculty members with the same first and last name, it will be necessary to review the Faculty ID, D2L Username, or other identifiable information to confirm the correct person. It is possible to have different email addresses for the same person. Consider all the information before deciding which profile to update, which to remove, or to start a new faculty profile.
New Faculty Profile
Find the Navigation box. Choose Add Content and then choose Faculty.
The Create Faculty page will open. Carefully populate the information fields. Three are required as noted by the asterisks. The Institution is set automatically and can only be edited by a site administrator.
*Please note, profile status has been added as of 10/2019. New profiles are created as Active by default. Profiles may contain important historical data. Consider marking instructors Inactive instead of deleting instructors who have moved away, retired, or are otherwise not likely to be teaching in the near future. Also, inactive profiles will not clutter reports unless specified in the report parameters.
Add completion dates for training if applicable.
If the faculty member is approved to teach graduate level courses, then check the box. This will prompt the Browse option to open. Upload the approval document and set the Expiration Date. (This step may be skipped if the faculty member does not qualify.)
Use the same browse and upload procedure to add files to Signed Approvals, Transcripts, Resumes and CV’s.
Choose Add Another Item to add licenses or certifications.
Browse and upload the appropriate file. Set the Expiration Date as needed. Choose Add Another Item to repeat the process for additional documents.
Choose Add Another Item to add license or certification documents.
Browse and upload the appropriate file. Set the Expiration Date as needed. Choose Add Another Item to repeat the process for additional documents.
Additionally, home institutions may removed credentialed courses to correct errors or updated information by choosing Remove and Save the profile. The process to deny credentials for non-home institutions is covered in the next section.
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